{"id":66703,"date":"2025-12-18T11:43:48","date_gmt":"2025-12-18T11:43:48","guid":{"rendered":"https:\/\/dev.outrightcrm.in\/dev\/store\/?p=66703"},"modified":"2025-12-18T11:43:48","modified_gmt":"2025-12-18T11:43:48","slug":"how-to-turn-off-otter-ai-notetaker-from-meetings","status":"publish","type":"post","link":"https:\/\/dev.outrightcrm.in\/dev\/store\/blog\/how-to-turn-off-otter-ai-notetaker-from-meetings\/","title":{"rendered":"How to Turn Off Otter AI Notetaker from Meetings?"},"content":{"rendered":"\n

Otter AI Notetaker has emerged as a prominent platform for automatically transcribing Google Meet, Zoom, and Microsoft Team meetings in real-time. While this feature provides convenience for capturing notes and action items from meetings, there are moments when you would want to disable it. The reasons for disabling Otter AI can be several, whether it is because of meeting sensitivity, or simply to minimize the number of participants available in your calls.  <\/p>\n\n\n\n

If you find the Otter AI\u2019s presence in your meetings unnecessary or uninvited, or if you think you do not need automatic transcription for specific gatherings or meetings, then this guide will be useful for you. You will learn various ways through which you can turn off Otter AI Notetaker from your meetings. <\/p>\n\n\n\n\n\n\n\n

Reasons for\u00a0Disabling\u00a0Otter\u00a0AI\u00a0Notetaker<\/h2>\n\n\n\n\n\n\n\n

Before delving into the how-to, it is important understand the common scenarios where turning off Otter AI Notetaker<\/strong> makes sense: <\/p>\n\n\n\n

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  1. Privacy and Confidentiality<\/strong>: Some meetings involve\u00a0confidential business discussions, sensitive information, or personal matters that should not be transcribed or recorded. HR, Legal, and executive meetings\u00a0generally fall\u00a0into this category.\u00a0\u00a0<\/li>\n<\/ol>\n\n\n\n
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    1. External or Client Meetings:<\/strong>\u00a0Not all\u00a0participants in the meeting will be comfortable with AI transcription tools. When you are meeting with partners, clients, or external stakeholders, you might wish to disable the recording to\u00a0align with their preferences.\u00a0\u00a0<\/li>\n<\/ol>\n\n\n\n
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      1. Internal or Casual Conversations:<\/strong>\u00a0Not every meeting\u00a0needs\u00a0a transcript.\u00a0Brainstorming sessions, fast check-ins, or informal team catch-ups might require the formality of automated notetaking.\u00a0\u00a0<\/li>\n<\/ol>\n\n\n\n
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        1. Technical\u00a0Problems<\/strong>: Sometimes Otter Notetaker\u00a0AI can be slightly\u00a0disrupting,\u00a0especially if\u00a0numerous\u00a0participants have enabled it simultaneously, leading to multiple bots joining the meeting at the same time.\u00a0\u00a0<\/li>\n<\/ol>\n\n\n\n
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          1. Professional Appearance<\/strong>:\u00a0Making the AI bot\u00a0join\u00a0your meetings can sometimes be confusing or unprofessional to participants who are not familiar with the tool.\u00a0\u00a0<\/li>\n<\/ol>\n\n\n\n\n\n\n\n

            Understanding Otter\u00a0AI\u00a0Notetaker Settings<\/h2>\n\n\n\n\n\n\n\n

            Otter AI provides numerous layers of control to help you control how and when its Notetaker is joining your meetings. The main settings are described as follows:  <\/p>\n\n\n\n

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            1. Auto-Join Settings<\/strong>: This\u00a0defines\u00a0whether Notetaker joins the meetings automatically as per the synced calendar events. You can configure it to join all the meetings with the relevant video links, only the meetings you choose manually, or turn it off completely.\u00a0\u00a0<\/li>\n<\/ol>\n\n\n\n
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              1. Individual Meeting Controls<\/strong>: Even\u00a0if auto-join\u00a0has been enabled, you can switch the Notetaker on or off for specific calendar events, providing you with a greater level of control meeting-by-meeting.\u00a0<\/li>\n<\/ol>\n\n\n\n
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                1. Live Meeting Removal<\/strong>: If Notetaker has\u00a0joined a meeting already, you have the option of removing\u00a0it\u00a0between the session via the Otter dashboard or directly from the video conferencing platform.\u00a0<\/li>\n<\/ol>\n\n\n\n
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                  1. Chat Message Settings<\/strong>: You can\u00a0effectively\u00a0control whether Notetaker sends chat at the time of meetings, which can include links to live transcripts and other notifications.\u00a0\u00a0<\/li>\n<\/ol>\n\n\n\n

                    Understanding such diverse control points will enable you to select the right approach for your requirements.   <\/p>\n\n\n\n\n\n\n\n

                    How to Disable\u00a0Otter AI\u00a0Notetaker\u00a0Chat Messages in Meetings?<\/h2>\n\n\n\n\n\n\n\n
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                    Image Source<\/a><\/p>\n\n\n\n\n\n\n\n

                    During Google Meet, Zoom, or Microsoft Team meetings, Otter AI Notetaker can regularly send you chat messages that also include links to the live summary and transcript, Otter chat questions and answers, and action items. You have the option to easily turn it off and disable the Notetaker chat options at any time.  <\/p>\n\n\n\n

                    1. You can find all your Notetaker settings by going to Account Settings and then selecting the Meetings Page. You can also select a gear icon available on the Homepage Calendar.<\/p>\n\n\n\n

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                    2. Under the Notetaker Chat Messages<\/strong>, you will find two main settings that you can manage:  <\/p>\n\n\n\n